Hubdoc + Xero: Document management made easy

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Hubdoc is a financial document management solution for accountants and bookkeepers and the small businesses they serve. With Hubdoc, dedicating time and resources to chasing financial documents, and manually inputting data, are a thing of the past. Documents are automatically fetched, processed and published to Xero for reconciliation and audit-proofing. For accountants and bookkeepers, Hubdoc’s new Xero HQ integration helps unlock major workflow efficiencies. We invited Jamie McDonald, Hubdoc’s co-founder, to tell us a bit more about their Xero HQ integration, and how it’ll help your practice.

A bit about Hubdoc

With Hubdoc, bookkeeping is easy and administrative tasks like document collection and data entry, which would normally take up a lot of an accountant’s precious time, are automated. Hubdoc auto-fetches bank statements, bills, and receipts from over 700 financial institutions, utilities, telecom providers, and online vendors. It then extracts the key data; and publishes transactions to Xero with source documents attached for one-click reconciliation and audit-proofing.

“Accountants and bookkeepers are the unsung heroes of the small business economy,” says Jamie McDonald, co-CEO of Hubdoc.

“They help their small business clients succeed by demystifying the complexities of their finances. In a perfect world, the majority of their time would be spent advising. But due to archaic paper-based processes, they’re forced to prioritize mundane administrative tasks like document collection and data entry. This is why we developed Hubdoc: to automate tasks that have little ROI so that our customers can focus on the things that matter to them.”

Hubdoc has helped thousands of accounting and bookkeeping firms save time, scale their practice, and also build deeper relationships with the small businesses they serve.

Xero and Hubdoc work together to make document management seamless

Hubdoc introduced its original Xero integration in 2014. With the integration, Hubdoc seamlessly syncs financial documents and their data with Xero. It turns receipts, bills, and invoices into accurately coded Xero transactions with key data entered and source documents attached. Transactions are then auto-matched to the bank feed for one-click reconciliation and audit-proofing. With Hubdoc and Xero, bookkeeping is quick and easy.

Improve client management with Hubdoc and Xero HQ

Xero HQ helps accountants and bookkeepers unlock major workflow efficiencies. It’s a centralized hub to manage all your clients and their activities, helping your team quickly prioritize their work. Because Hubdoc is so important to the reconciliation and audit-proofing stage of the workflow, it made sense to surface notifications in the Xero HQ activity feed. Now, with Hubdoc and Xero HQ, you’ll know when you need to publish and reconcile documents, ensuring that client books are kept up to date.

You can get started straight away

“Today, Hubdoc automatically fetches bank statements, bills, receipts, and more, from over 700 financial institutions, utilities, telecom providers and online vendors. Tomorrow, we hope to take that number into the thousands. We believe in a world where you never have to chase financial documents again,” says Jamie.

It’s really easy to get started with Hubdoc if you’re a Xero partner. Your firm qualifies for a free account, which means you can test it out before bringing on your clients!

Create your free Hubdoc account here. If you’re already a Hubdoc and Xero customer and you want to receive Hubdoc notifications in the Xero HQ activity feed, read this help desk article to learn more!

Got any feedback? We’d love to have your comments below.

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